Tuesday, September 18, 2012

Making the Most of Conference Travel

When I'm lucky enough to go to a conference through school, I try to make the most of the time spent in a new place.  This year, the Grace Hopper Celebration of Women in Computing is being held in Baltimore, which is driving distance for us, so the whole family is going! As usual, we're going to take in some sights along the way.


Although I don't always need to plan ahead when travelling somewhere (much to the surprise of one friend I spent time with in San Francisco last year), here's what I do when I choose to:
  • Create a new map in My Places on Google Maps.
  • Add the conference hotel and event location to the map.  I like to use the schoolhouse icon for the actual conference, and the bed icon for all lodging.  You can change the icons by editing the map, clicking on the location you want to edit, and then clicking on the icon.
  • If driving, look at the route and see what's nearby.  For this trip, we decided we wanted to stay a couple of nights in Vermont; even though it's not directly on the way, it's close enough, and the fall colours will hopefully be spectacular.
  • For everywhere you are staying, research interesting sights to see and restaurants you want to eat at.  Mark all of these on the map.  You can filter down later if you want to put together a schedule for yourself, or you can just pick and choose while you're there.  Having it all on the map will help figure out distances and driving/walking/public transit routes.
  • If you really want to make sure you're organized, create a Google Doc (or similar) for yourself to track your itinerary, research on hotels and sight-seeing, and conference scheduling.  I've been doing all that and more in my document for this year's Grace Hopper, but I'll soon start using the conference's mobile app to get even more organized.
Hope you find some fun ways to make the most of your conference travel, and maybe I'll see you in Baltimore!

4 comments:

Corey Leigh Latislaw said...

If you find yourself in Philadelphia, let me know! :)

Gail Carmichael said...

We may pass through at some point! But at the very least, we should try to get together briefly Saturday morning before we head out. :)

Kate said...

I like OneNote because it's so easy to copy/paste stuff in there, and you don't have to worry much about formatting. Love your maps idea too! :D

Gail Carmichael said...

You know, I've heard so many good things about OneNote, but still haven't tried it. I really should sometime. :)

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